Final Manuscript Preparation Guidelines for Bulletin of the Southern California Academy of Sciences
This document provides details on typesetting and layout requirements pertaining to final manuscript submission to Bulletin of the Southern California Academy of Sciences.
- Do not include page numbers, headers, or footers. These will be added by the editors
- Write your article in English.
- Submit your manuscript, including tables, figures, appendices, etc., as a single file [MSWord (preferred), RTF, or PDF files are accepted].
- Page size should be 8.5 x 11-inches.
- All margins (left, right, top and bottom) should be 1.5 inches (3.8 cm), including your tables and figures.
- Single space your text.
- Use a single column layout with both left and right margins justified.
- Main Body—12 pt. Times or the closest comparable font available
- Footnotes—10 pt. Times or the closest comparable font available
- If figures are included, use high-resolution figures imbedded in the document as JPEG (.jpg), encapsulated PostScript (eps) or TIFF (.tif).
- Copyedit your manuscript.
- When possible, there should be no pages where more than a quarter of the page is empty space.
- The sequence of material should be:
Research Notes do not use subheadings.
- Title Page
- Materials and Methods
- Literature Cited
- Figure Legends
- Appendices (if necessary)
The full title of the manuscript in 20 words or less. If applicable, the geographical location of the research should be referenced along with the full name of any particular focal species (authority credited with naming the species usually should not appear as part of the title). Authors’ names appear directly under the title. Authors’ addresses appear directly under the list of names. Include a running title (eight word limit) followed by key words. Finally include the email address of the corresponding author.
Additional Mandatory Requirements
Indenting, Line Spacing, and Justification
Indent all paragraphs. An indent should be at least 2 em-spaces.
Do not insert extra space between paragraphs of text with the exception of long quotations, theorems, propositions, special remarks, etc. These should be set off from the surrounding text by additional space above and below.
Don't "widow" or "orphan" text (i.e., ending a page with the first line of a paragraph or beginning a page with the last line of a paragraph).
All text should be left-justified (i.e., flush with the left margin—except where indented).
Language & Grammar
All submissions must be in English. Except for common foreign words and phrases, the use of foreign words and phrases should be avoided.
Authors should use proper, standard English grammar. The Elements of Style by William Strunk, Jr. and E. B. White (now in its fourth edition) is the "standard" guide, but other excellent guides (e.g., The Chicago Manual of Style, University of Chicago Press) exist as well.
A feature article comprises approximately five to thirty typewritten pages. A research note is usually one to six typewritten pages.
Set the font color to black for the text. We encourage authors to take advantage of the ability to use color in the production of figures, maps, etc., however, you need to appreciate that this will cause some of your readers problems when they print the document on a black & white printer. For this reason, you are advised to avoid the use of colors in situations where their translation to black and white would render the material illegible or incomprehensible. Please ensure that there are no colored mark-ups or comments in the final version, unless they are meant to be part of the final text. (You may need to "accept all changes" in track changes or set your document to "normal" in final markup.)
Whenever possible use italics to indicate text you wish to emphasize rather than underlining it. The use of color to emphasize text is discouraged.
Except, possibly, where special symbols are needed, use Times Roman.
The main body of text should be set in 12pt. Avoid the use of fonts smaller than 8pt.
Whenever possible, foreign terms should be set in italics rather than underlined.
Headings (e.g., start of sections)should be distinguished from the main body text. Section headings (introduction, methods, results, discussion and conclusions, acknowledgements, literature cited, Appendices) should be centered. Subsection headings are left justified and italicized. There is no heading for the abstract. The abstract starts ‘Abstract-Your Text…’
The font for the main body of text must be black and in Times Roman.
Whenever possible, titles of books, movies, etc., should be set in italics rather than underlined.
Footnotes should appear at the bottom of the page on which they are referenced rather than at the end of the paper. Footnotes should be in 10 pt. Times Roman, they should be single spaced, and there should be a footnote separator rule (line). Footnote numbers or symbols in the text must follow, rather than precede, punctuation. Excessively long footnotes are probably better handled in an appendix. All footnotes should be left and right-justified (i.e., flush with the right margin), unless this creates awkward spacing.
Tables and Figures
Tables should not repeat data in figures (line drawings, graphs, or photographs) or contained in the text. The author must provide numbers and short legend for tables and figures and place reference to each of them in the text. Illustrations and lettering thereon should be of sufficient size and clarity to permit reduction to standard page size; ordinarily they should not exceed 8 ½ by 11 inches in size and after final reduction lettering must equal or exceed the size of the typeset.
Digital copies of tables and figures should appear sequentially (tables first) at the end of the document. Each table and figure with legend must fit on a single page. Large tables or figures should be put on pages by themselves. All tables and figures must fit within 1.5" margins on all sides (top, bottom, left and right) in both portrait and landscape view.
Roman letters used in mathematical expressions as variables should be italicized. Roman letters used as part of multi-letter function names should not be italicized. Whenever possible, subscripts and superscripts should be a smaller font size than the main text.
Short mathematical expressions should be typed inline. Longer expressions should appear as display math. Also expressions using many different levels (e.g., such as the fractions) should be set as display math. Important definitions or concepts can also be set off as display math.
Equations should be numbered sequentially. Whether equation numbers are on the right or left is the choice of the author(s). However, you are expected to be consistent in this.
Symbols and notation in unusual fonts should be avoided. This will not only enhance the clarity of the manuscript, but it will also help insure that it displays correctly on the reader's screen and prints correctly on her printer. When proofing your document under PDF pay particular attention to the rendering of the mathematics, especially symbols and notation drawn from other than standard fonts.
It is the author's obligation to provide complete references with the necessary information. All literature referenced in the text must be included in the Literature Cited section and vice versa. Authors are responsible for the completion and accuracy of the Literature Cited. After the last sentence of your submission, please insert a line break - not a page break - and begin your Literature Cited on the same page, if possible. References should appear right after the end of the document, beginning on the last page if possible. Each reference should give the last names of all the authors, their first names or first initials, and, optionally, their middle initials. The hierarchy for ordering the references is alphabetical by senior author’s last name.
We do not accept gray literature, websites or any non-peer reviewed publications. If you need to include this type of information it must be in a footnote and in your letter to the editor, there must be an explanation as to why there is not a proper citation and why it is essential for the manuscript.
The information to be given with each citation in the references is as follows:
Articles in traditional journals:
Required: Author's (authors') name(s), title of article, name of journal, year of publication (or "n.d." if no date), volume number, page numbers.
Required: Author's (authors') name(s), title of book, year of publication, publisher, publisher's address, edition (if not first). For forthcoming (in press) books, put expected year of publication.
Chapters in collections or anthologies:
Required: Name(s) of author(s) of chapter, name(s) of editor(s) of book, title of chapter, title of book, year of publication, publisher, and edition (if not first). For forthcoming (in press) books, put expected year of publication.
Electronic Journal Articles:
Last Name and Initial(s) of Author, [followed by last names and initials of other authors]. Year of Publication. Title of article. Abbreviated Journal Title [medium]; Volume: Inclusive Page Numbers [if available]. Availability Information. Date of Access.
Dahlgren C, Marr J. 2004. Back reef systems: important but overlooked components of tropical marine systems. Bull Mar Sci. [serial online] 75(2):145-152. Available from: http://www.ingentaconnect.com/content/umrsmas/bullmar/2004/00000075/00000002/art00002 via the Internet. Accessed 14 March, 2005.
Electronic Books or Monographs:
Last Name and Initial(s) of Author, [followed by last names and initials of other authors]. Year of Publication. Title of monograph [monograph online]. Place of Publication: Publisher; [Update Information, if applicable]. Availability Information. Date of Access.
McWilliams, K. L. 1970. Insect mimicry. Academic Press, vii+326 pp.
Holmes, T. Jr., and S. Speak. 1971. Reproductive biology of Myotis lucifugus. J. Mamm., 54:452-458.
Brattstrom, B. H. 1969. The Condor in California. Pp. 369-382 in Vertebrates of California. (S. E. Payne, ed.) Univ. California Press, xii+635 pp.
Optional (but desirable): A hyperlink to the article.
Use hanging indents for citations (i.e., the first line of the citation should be flush with the left margin and all other lines should be indented from the left margin by a set amount).
When works by the same author are listed in a row, use — instead of writing the name again. Hence, one might have
Smith, Adam: The Wealth of Nations, . . .
—: The Theory of Moral Sentiments, . . .
Similarly, instead of repeating two names use
"— and —."
Edlin, A. and S. Reichelstein (1995) . . . — and — (1996) . . .
Within the text of your manuscript, use the author-date method of citation. For instance,
"As noted by Smith (1776)."
When there are two authors, use both last names. For instance,
"Edlin and Reichelstein (1996) claim . . . "
If there are three or more authors give the last name of the first author and append et al. For instance, a 1987 work by Abel, Baker, and Charley, would be cited as
"Abel et al. (1987)."
If two or more cited works share the same authors and dates, use "a," "b," and so on to distinguish among them. For instance,
"Jones (1994b) provides a more general analysis of the model introduced in Example 3 of Jones (1994a)."
After the first cite in the text using the author-date method, subsequent cites can use just the last names if that would be unambiguous. For example, Edlin and Reichelstein (1996) can be followed by just Edlin and Reichelstein provided no other Edlin & Reichelstein article is referenced; if one is, then the date must always be attached.
When citations appear within parentheses, use semicolons to separate them. For instance,
" ...(see Smith 1776; Jones and Allen 2000; Young et. al. 2006)."