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Who Can Submit?

Anyone may submit an original article (provided that the article was written prior to the author's matriculation into graduate school) to be considered for publication in CTSJ: Journal of Undergraduate Research (provided that he or she owns the copyright to the work being submitted or is authorized by the copyright owner or owners to submit the article). Authors are the initial owners of the copyrights to their works (an exception in the non-academic world to this might exist if the authors have, as a condition of employment, agreed to transfer copyright to their employer). Additionally, authors must obtain prior written permission from copyright owners of all images, multimedia elements, etc. used in their papers. For further questions pertaining to copyrights, please contact our copy editor Karen DeVivo at karendevivo@gmail.com.

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General Submission Rules

Submissions should not initially exceed 8,000 words and should adhere to the Chicago style. All papers should be submitted electronically in the Microsoft Word (.doc or .docx) format to ctsj-journal@oxy.edu .

Submitted articles cannot have been previously published, nor be forthcoming in an archival journal or book (print or electronic). Please note: "publication" in a working-paper series does not constitute prior publication. In addition, by submitting material to CTSJ: Journal of Undergraduate Research, the author is stipulating that the material is not currently under review at another journal (electronic or print) and that he or she will not submit the material to another journal (electronic or print) until the completion of the editorial decision process at CTSJ: Journal of Undergraduate Research. If you have concerns about the submission terms for CTSJ: Journal of Undergraduate Research, please email ctsj-journal@oxy.edu .

For each submitted article, please prepare an abstract approximately 150-250 words in length; this should be submitted electronically in the Microsoft Word (.doc or .docx) format to ctsj-journal@oxy.edu .

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Artwork CTSJ strives to publish artists whose work pushes the boundaries of its medium to offer critical insights into issues of social justice. Artists may submit single pieces or a series; a series may not be longer than 7 pages, however exceptions may be considered depending upon circumstances to be decided on a case-by-case basis. The medium of art is not limited, but all works must be able to be reproduced in print. The piece(s) should be electronically submitted; we cannot accept physical copies of any artwork. An artist statement that will be published with the piece must accompany each submission. This should be a single-spaced article, at least two pages long. Typically, statements provide context for and analysis of the work in a form that is consistent with our long-form articles. Please refer to the above submission deadline.

Formatting Requirements

CTSJ: Journal of Undergraduate Research has no general rules about the formatting of articles upon initial submission, except that all papers should be submitted electronically in the Microsoft Word (.doc or .docx) format and adhere to the Chicago style. Upon acceptance into the journal, it is the responsibility of the author to produce a finalized version of his or her article that adheres to the Author Guidelines (PDF download).

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Rights for Authors and OxyScholar

As further described in our submission agreement (the Submission Agreement), in consideration for publication of the article, the authors assign to OxyScholar all copyright in the article, subject to the expansive personal-use exceptions described below.

Attribution and Usage Policies

Reproduction, posting, transmission or other distribution or use of the article or any material therein, in any medium as permitted by a personal-use exemption or by written agreement of OxyScholar, requires credit to OxyScholar as copyright holder (e.g., OxyScholar © 2019).

Personal-use Exceptions

The following uses are always permitted to the author(s) and do not require further permission from OxyScholar provided the author does not alter the format or content of the articles, including the copyright notification:

  • Storage and back-up of the article on the author's computer(s) and digital media (e.g., diskettes, back-up servers, Zip disks, etc.), provided that the article stored on these computers and media is not readily accessible by persons other than the author(s);
  • Posting of the article on the author(s) personal website, provided that the website is non-commercial;
  • Posting of the article on the internet as part of a non-commercial open access institutional repository or other non-commercial open access publication site affiliated with the author(s)'s place of employment (e.g., a Phrenology professor at the University of Southern North Dakota can have her article appear in the University of Southern North Dakota's Department of Phrenology online publication series); and
  • Posting of the article on a non-commercial course website for a course being taught by the author at the university or college employing the author.

People seeking an exception, or who have questions about use, should contact Dr. G. A. Elmer Griffin at elmer@oxy.edu.

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General Terms and Conditions of Use

Users of the OxyScholar website and/or software agree not to misuse the OxyScholar service or software in any way.

The failure of OxyScholar to exercise or enforce any right or provision in the policies or the Submission Agreement does not constitute a waiver of such right or provision. If any term of the Submission Agreement or these policies is found to be invalid, the parties nevertheless agree that the court should endeavor to give effect to the parties' intentions as reflected in the provision, and the other provisions of the Submission Agreement and these policies remain in full force and effect. These policies and the Submission Agreement constitute the entire agreement between OxyScholar and the Author(s) regarding submission of the Article.

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